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Student Records

Student Records

Baltimore County Public Schools complies with state and federal laws and regulations in matters of student record retention and disposal. Additionally, Board Policy and Superintendent’s Rule 5230 establish guidelines on the release and amendment of student records. As defined by Superintendent’s Rule 5230, student records include those records that are directly related to a student and maintained by BCPS or by a party acting for BCPS.

The Maryland Student Records System Manual contains explicit direction concerning the minimum retention periods for certain student records. The Records Management Team has incorporated the Maryland Student Records System Manual’s retention periods into a schedule approved by the Maryland State Archives. (See, Schedule C1482, Student Records.)

Records Requests for Student Records

THE RECORDS MANAGEMENT PROGRAM DOES NOT HANDLE OR PROCESS REQUESTS FOR STUDENT RECORDS. IN ORDER TO RECEIVE COPIES OF STUDENT RECORDS, REFER TO THE FOLLOWING LINKS 

Resources:

Please contact the Records Officer if you have questions about
Records Management or the Records Management Program
Records Officer Contact: recordsmanagement@bcps.org

Per the Board's order of January 8, 2019, any and all non-permanent records and non-records maintained in the Board of Education office, the Office of the Superintendent, the Division of Business Services, the Ethics Review Panel, and the Division of Human Resources are to be maintained indefinitely and cannot be destroyed.